Case Coordinator/Legal Assistant

in Chicago, IL

Job #:276697

Practice Area: Healthcare IT

Date Posted: 09/06/2019

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Job Title: Case Coordinator/ Legal Assistant  

Location:  Chicago

Industry: Financial   

Terms:  Long Term Contract

Case Coordinator/ Legal Assistant Job Summary:

Our large financial client in Chicago has an immediate opening for a Case Coordinator/ Legal Assistant. This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing and setting up hearing rooms. This role requires skilled administrative work in which incumbents are proficient in their assigned roles; are able to independently prioritize their work; are able to handle routine matters independently and complex matters under close supervision; and are able to work under close supervision generally.

Case Coordinator/ Legal Assistant Job Responsibilities:

  • Generates, mails and/or publishes memos to the ODR Portal, as instructed.
  • Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as
  • • necessary.
  • Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for
  • removal.
  • Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established
  • procedures.
  • Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings.
  • Coordinates and schedules telephonic conferences with service provider.
  • Maintains electronic and physical files in accordance with established procedures. Files and/or scans correspondence promptly and prepares files for storage.
  • Inputs written case notes and hearing dates into case processing system.
  • Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage.
  • Fulfills recording requests and downloads digital recordings.
  • Processes incoming emails and faxes from central inbox and case management system, as needed.
  • Reviews and/or processes arbitrator expense reports for submission to Finance, as needed.
  • Reviews vendor/hotel invoices for submission to Finance Department, as needed.


Case Coordinator/ Legal Assistant Job Requirements:

  • High School and 4 years of related experience or equivalent combination of education and experience, Bachelor's degree preferred.
  • Expertise using a desktop computer with the full suite of electronic office applications and other office
  • equipment.
  • Excellent organizational ability, interpersonal skills, and written and verbal communications skills.
  • Work is normally performed during a 40 hour work-week in an office environment.
  • Minimal travel may be required.
  • Some overtime may be required.
  • Limited opportunity to work from home may be available, depending on business need

Case Coordinator/ Legal Assistant Job Key Words:

  • Legal Assistant, Legal Aid, Case Coordinator

Frequently Asked Questions:

  • Benefits?  Yes, provided by ettain group.
  • Remote Workers?  Not eligible, must work onsite with the team
  • Visa Sponsorship? NO
  • Corp-to-Corp? NO

How to Apply:

For immediate attention please apply online and notify Matt Klock at 610-888-670.

ettain group is a talent solutions company dedicated to matching people with the most relevant employment opportunities in IT, healthcare IT and the digital creative space. Top employers and highly skilled talent throughout the U.S. select ettain group for a better recruitment experience. Our culture empowers teams with the flexibility to deliver a superior candidate experience and client experience using market intelligence. We recruit resources, own projects and manage programs to offer a wide range of IT development and talent solutions to our clients and candidates. To learn more about ettain group visit To explore more job opportunities with ettain group, visit


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